New Mexico Clash Soccer Club By-Laws
Section 1: NAME
This club shall be known as "New Mexico Clash Soccer Club" and may also be referred to as "NM Clash SC"
Section 2: PURPOSE
The purpose of this club shall be to develop promote, teach and administer the game of soccer for youth (boys and girls under the age of 19). This club shall offer its soccer program without restriction to race, color, religion, national origin or ability.
Section 3: BOUNDARIES AND TERRITORIES
The territory of this club shall be the state of New Mexico.
Section 4: COLORS
The representative colors of Clash shall be Red, White and Black. This should conform to the colors defined in NWRGSL Gen Procedures and Rules.
Section 5: NATIONAL AND STATE AFFILIATIONS
This club shall be an affiliated branch of and comply with the authority of the USSF, USYSA, the USSF Youth division, NMYSA and the NWRGSL
Section 6: AUTHORITIES
A. CLASH governing authorities and documents
Its Articles of Incorporation, By-Laws, General Rules and Procedures, shall govern this Club / Addendums except as these are superceded by NWRGSL, NMYSA, USYSA AND USSF.
B. Board
The governing authority of the club shall be vested in the board. The members of the board and the powers and responsibilities of each member are designated in Section 7. The board members will be elected from the coaching staff of Clash. General membership is defined as recognized parents/guardians of registered players of CLASH.
Section 7: BOARD
A. Apportionment
The Clash board shall consist of the Executive Director, Developmental Director of Recreational, Advanced Director of Competitive, Director of Finance, Recording Officer and the Public Relations Officer. The Director of Coaching and the Technical Director shall serve in an advisory capacity.
B. Recall
Each Board member is subject to recall by the club membership at any time.
C. Vote
Each Board member shall have one vote on the board and must be present to cast the vote except as stated below in section 7D. No proxy voting will be allowed.
D. Alternate (s)
No board member shall be permitted to appoint an alternate attendee.
E. Vacancy
In the event that a board position of a club becomes vacant, the club shall elect a new board member within 45 days for the un-expired term of office. If the position is not filled within 45 days, the clash EO shall appoint a successor from within that club with the approval of the board for the un-expired term. In the event that a board member misses 3 consecutive meetings without being excused by the EO, that board members position shall be deemed vacant and the procedure above shall apply.
F. Regular Board Meeting
The regular board meeting shall be held on the third Wednesday second Monday of each month at a place designated by the board. Should the location or date be changed, reasonable notice shall be provided by the most effective means to all board members.
Section 8: RESPONSIBILITIES AND AUTHORITY OF THE BOARD
The board shall be responsible for and have sole authority for the following:
A. Establishing policies and enforcing and interpreting the Articles of Incorporation, By-laws and General Rules and Procedures.
B. Approving registered teams within Clash
C. Setting procedures for and approval of participation by Clash member teams and/or Clash select teams in league, district, state, regional, national or international matches.
D. Approval of the formation and operation of tournaments sponsored Clash and sanctioned by the NWRGSL.
E. From time to time, make temporary rules, procedure or regulations for the specific cases or occasions not provided for in the by-laws, General Rules and Procedures, but which are deemed necessary by the board to carry out the objectives of the club.
F. Review and approve club constitutions and by-laws and ensure consistency with the governing documents of USSF, USYSA, NMYSA AND NWRGSL.
G. For just cause to suspend, bar completely or otherwise discipline: any player, coach, manager, team assistant, league officer, club officer or other persons who are affiliated or associated with a member team of Clash. Just cause need not be actions specifically delineated in the rules of this club. Just cause includes but is not limited to behavior or actions deemed detrimental to youth soccer in Clash or NWRGSL.
H. When leaving office for any reason, an individual will turn over all equipment, materials or other items belonging to the club, to the president or the replacement official within 30 days of leaving office or sooner if necessary. Should the departing individual chose not to return any club items when requested, that person may be placed in bad standing with the club and league.
I. Only duly elected board members from the Clash general membership in good standing shall be entitled to vote on any matters coming before the board.
J. A quorum shall consist of board members representing half of the board vote.
A simple majority of the votes present shall be required to pass any action
before the commission unless otherwise required by the Articles of Incorporation, By-Laws, or General Procedure and Rules. In the event of a tie, after all votes representing the quorum have voted, the motion fails.
Section 9: DUTIES OF OFFICERS
A. Executive Officer
Shall subject the authority of the board, exercise general supervision, direction and management control over the business activities of the board. The EO shall preside over all meetings of the board. The EO shall vote on all matters.
He/she shall appoint at the beginning of his/her term, the chairs and members of all standing committees or other committees as needed. He/she shall at the beginning of his/her term, appoint the club officials. In the event of vacancy, the EO with the concurrence of the board shall appoint replacements.
The EO shall be an ex-officio member of all standing or other committees. He/she shall have the powers and duties as may be prescribed by the By-laws or General rules and procedures or which may be prescribed by the board.
The EO shall supervise the preparation of a budget at the beginning of his/her term.
The EO may authorize the emergency expenditure of board funds up to $500/halfyear (season) and up to $l000/one year term.
B. Director of Recreational Developmental program
Oversee and manage the recreational program of the club. The DODP is expected to attend all league meetings as well as club meetings and report to the executive committee regarding the recreational division. DODP shall work with DOAP to develop a program to elevate the leve1 of coaching within the club at all age levels. DODP shall at request of the committee, work with coaches that have been identified as having problems with their approach to players, other teams, parents and/or referees. DODP shall be responsible for practice field assignments/requests for all recreational teams as well as verifying that all uniform orders for recreational teams are placed with the AO. DODP shall report to the committee at each regular commission meeting as to the activities of the coaching administration and other matters affecting recreational soccer.
C. Director of Competitive Advanced program
Oversee and manage the competitive program of the club. The DOAP is expected to attend all league meetings as well as club meetings and report to the executive committee regarding the competitive division. DOAP shall work with the DODP to develop a program to elevate the level of coaching within the club at all age levels. DOAP shall be responsible for practice field assignments/requests for all competitive teams as well as verifying that uniform orders for competitive teams are placed with the AO. DOAP shall report to the committee at each regular commission meeting as to the activities of the coaching administration and other matters affecting competitive soccer. The DOAP shall oversee and/or supervise all paid coaching staff employed by Clash or a team that is affiliated with Clash. The DOAP will also assist in all contract negations with any individual that would be listed as "paid coaching staff”. '
D. Recording Officer
Shall keep an accurate record of all meetings. The recording officer shall maintain the corporate books and files of the board and give notice and agendas of meetings.
E. Director of Finance
Shall, in the absence of the EO from a board meeting, exercise general supervision and direction of the given board meeting. Shall give receipt for all monies received which shall be deposited in a federally insured bank or other federally insured financial institution in the name of the club. All accounts shall be paid by check and shall bear 2 signatures when the amount of the check is greater than $2500. The DOF, the EO and the club office administrator shall be recognized signatories of checks issued by the club. The receipt book and vouchers for accounts (savings and checking) shall be produced when required by the board and shall be properly balanced according to the bank statement. Special accounts may be set up for a specific purpose (i.e. Tournament committee, raffle, etc) if authorized by the board but in no event shall the requirements by less than on the board account.
The DOF shall also be responsible for the preparation of all papers pursuant to and maintenance of the tax "exempt status of the club.
The DOF is responsible for assisting the EO with the development of the budget and planning the expenditures of the club.
The DOF may invest the funds of the club in interest bearing accounts in a federally insured institution if so directed by the board.
The DOF is responsible for submitting monthly financial reports to the club at the regular club meeting, submitting annual corporate reports to the state corporation commission and any/all other reports that may be requited by the club or any city, state or federal laws.
F. Director of Public Relations
Shall be liaison to DCSL, NMYSA, Blue ribbon committee and or any other events, committees or meetings as directed by the EO. Shall serve on the tournament committee and assist the Tournament Director.
G. Immediate Past president
Shall be offered the position of Chair of the Rules Committee.
H. Signatory Authority
Unless otherwise specified in the CLASH General Rules and Procedures the CLASH signatory authority is as follows:
For all legal purposes (USSF, USYSA, NWRGSL, NMYSA) the EO or in his absence, the DOF shall be the persons authorized to sign documents for this club. In the event that those officers are incapacitated at the same time, the recording secretary shall be authorized to sign documents for this club.
I. Reimbursement
All board members, club officials and any representative of the club may be reimbursed for their reasonable, authorized out of pocket expenditures.
